COVID-19 Statement

UPDATE: June 23, 2020

Dear Project Horseshoe’ers,

This is a sad day.

We have come to the difficult conclusion that it is in our community’s best interest to postpone both our audio conference and our 15th Annual Project Horseshoe until 2021. At this point in time it looks highly likely that travel challenges will persist, and masks and social distancing will continue to be necessary through the end of the year. Those of you who have attended Horseshoe know that gathering under these circumstances isn’t practical at our current location. On top of that, we would feel horrible if anyone contracted COVID-19 while traveling to our event.

We want to thank everyone who registered for this Fall’s event. We appreciate you hanging in there with us while we waited and hoped we would be able to gather this year. You have our deepest appreciation for your loyalty. Your 2020 registration fee amount has already been automatically applied to next year’s attendance.

Although we are disappointed that we won’t get to see you in November, we are looking forward to hosting everyone next year to celebrate fifteen years of solving game design’s toughest challenges.

Our sympathies are with those affected and disrupted by this virus around the world.
We hope you all stay safe and healthy.

With love and gratitude,

Teresa & Linda

 
 

March 31, 2020

After a long discussion, we have decided to go ahead and open registration on April 2nd as planned. We have looked at the data and the massive worldwide efforts on anti-virals, vaccines, and global mitigation. While the state of the world isn’t certain for Fall, we think that the COVID-19 pandemic will have ebbed, and hopefully minimally impact Project Horseshoe. At this point we are still planning on hosting the event at the Meyer B&B outside of San Antonio. We take your safety seriously, and if we cancel Project Horseshoe this fall, either because we are required to, or we feel it is the right thing to do, your Horseshoe 2020 registration fee will be rolled over to next year.

If you are registered to attend Horseshoe this year, and you need to cancel due to one of the following circumstances:

  • In order to comply with disease control restrictions implemented by relevant governmental or health authorities,
  • In order to perform medical or caretaking duties in connection with the COVID-19 outbreak for relatives or family members,
  • As a result of flight or ground transportation cancellations initiated by an airline or ground transportation provider due to the COVID-19 outbreak,
  • In the event that you are subject to governmental or corporate travel restrictions due to the COVID-19 outbreak,
  • In the event that you are diagnosed or suspected of being infected with COVID-19 by a medical or health authority,

You will have the option of transferring your attendance to another representative of your company, selling your spot to another alumni, or crediting your registration fee to 2021. We will waive the late change fee if you need to transfer your attendance less than two weeks out; and if you have to cancel within those two weeks without a replacement, we will apply 100% of your registration fee to the following year.

We look forward to celebrating fifteen years of solving game design’s toughest problems.

Please let us know if you have any questions.

All the best,
: )
Teresa Avallone & Linda Law