Attendee Info


Unlike other conferences, Project Horseshoe is completely self-contained. The fee covers everything from the time we pick you up at the San Antonio airport to the time we drop you back off including: Conference Fees and Registration, Three Nights’ Lodging, Three Texas-sized Meals Daily, Drinks and Snacks, Airport Shuttle Service, All Gratuities and Taxes, Conference Materials, A Copy of the Final Project Horseshoe Report, Access to Top Industry Leaders, Stimulating Roundtables, Small Group Sessions, Brainstorming Sessions, Opening Night Reception, Late Night Games Sessions, and Much More!

were the following

All registration periods begin at 10:00 AM and end at midnight, Central Time, U.S.

4/2 – 5/13, Early Registration – Alumni receive $100 discount!
— Single Occupancy $2495
— Double Occupancy $2295 per person

5/14 – 7/31, Regular Registration
— Single Occupancy $2695
— Double Occupancy $2495 per person

8/1 – full, Late Registration
— Single Occupancy $2895

If you would like Double Occupancy, FIND A ROOMMATE FIRST, THEN REGISTER
If you select Double Occupancy you will be required to provide your roommate’s name when you register


It is important for you to arrive at Project Horseshoe by 6:00 PM on Thursday.

Please plan to fly into the San Antonio International airport and arrive before 4:00 PM on Thursday and fly out anytime Sunday after 10:00 AM if you would like to utilize our free shuttle service.

Shuttles will run from 1:00 PM-4:00 PM on Thursday. If you choose to arrive after 4:00 PM on Thursday, you will want to rent a car or take a taxi, but be advised that a taxi will cost about $135+ each way. There is an optional town hall meeting Sunday morning from 9:00 AM-10:00 AM. Most attendees fly out Sunday between 11:00 AM and 4:00 PM.


Payment is due at the time of registration. Our online payments are processed securely with PayPal, but you do not need to log in to PayPal in order to pay. AMEX, Visa, and Mastercard payments can be made online. If you need help with the payment process, please contact us and we will take care of you.

Occasionally (but not frequently), due to PayPal’s anti-fraud measures, there is a delay of up to 24 hours for a transaction to complete. This results in a delay in your receiving your registration confirmation email. Don’t fret.

You will receive an email from PayPal confirming your payment. The subject line of the PayPal email will be “Your receipt for payment to Fat Labs, Inc.” and the payment will show up in your credit card records as PAYPAL *BBQ PH.

Because of the nature of this event (only 50 attendees, all-inclusive) the registration fee is not refundable, but it is transferable.


A Horseshoe attendee should

a) Have more than enough experience as a game designer, game design researcher, or as a games industry professional in a related field that they are highly likely to be a strong contributor at Horseshoe.

b) Play well with others. This is a highly social and collaborative group event. Attendees are expected to actively participate in workgroups and be supportive of others’ participation.

c) Be physically and emotionally comfortable in a camp-like atmosphere with workgroups frequently meeting outdoors.